Procurement Assistant

Under the direct supervision and guidance of the Senior Executive-Procurement, the Procurement Assistant will be in charge of:

• Process purchase requisitions / orders within purchasing authority and strict adherence to ICBA policies and procedures
• Invite bids, assess, and recommend suppliers for the supply of goods and services
• Prepare and maintain purchasing records, reports and price lists and information database
• Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements
• Assist in the development of specifications for equipment, materials, and services to be purchased
• Administer contract performance, including delivery, receipt, warranty, damages and insurance
• Reconcile or resolve value discrepancies
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices in procurement
• Develop and maintain constructive and cooperative working relationships with colleagues and management
• Assist the Senior Executive-Procurement to establish and negotiate contract terms and conditions with suppliers, and maintain supplier relationships

Skills

• Strong negotiating skills and procurement expertise.
• Ability to work accurately under pressure while maintaining attention to detail.
• Strong organizational & analytical skills
• Ability to adapt to change while adhering to strict deadlines
• The ability to remain self-motivated and sufficient while working as part of a team
• Strong builder of relationships both internally and externally
• Impeccable communication and interpersonal skills
• Ability to work independently with minimal supervision